Standard FY25 — Draft v19
Forked from v18 by Jess Romero · 4 rules changed · running in shadow against live submissions.
Last edit 11 minutes ago
Limits
Auto-approve meals when amount is under $75.00 and a receipt is attached.
Flag any expense over $2,500.00 for finance review regardless of category.
Cap lodging at $350.00 per night unless approved travel rate applies.
Required fields
Meals — Client over $150.00 require a complete attendee list.
A receipt is required when the amount exceeds $25.00.
Project tag required for the cost center CLIENT-PROJ.
Possible conflict. "Receipt required over $25" combined with "No receipt required for tips under $10" would let a $24 tip pass without a receipt. Review both rules.
Routing
Route to direct manager first, then finance if amount exceeds $1,000.00.
Coding
Map Meals — Team → GL 6420 · default cost center from submitter.
Map Software → GL 7250 with vendor ≡ AWS, Figma, Notion, Linear, Vercel auto-tagged recurring.
Version history
Shadow impact
If promoted today
47 / 312
expenses from the last 30 days would have decided differently under draft v19. View the diff →